1. Abstract Submission Instructions
Prior to submitting an abstract, you should sign in to the conference website.
If you are an existing user (author or reviewer for CETRA 2012 to CETRA 2024), please login using the form on the right side (User Information section).
If you are a new user, please register with the website first. In the registration process, you should check the “Author” checkbox in order to be able to submit an abstract.
After clicking the Create button, please check your e-mail! You will receive a “Validate Your Account” e-mail that contains the validation link. Click on the validation link in order to validate your account. Otherwise, you will not be able to log in to the system.
After a successful login, proceed with the abstract submission by clicking the “Submit Abstract” button.
Make sure your abstract is up to 300 words long and in English language. The submission should not be previously published or in consideration for another conference or journal. If so, an explanation should be provided in Comments to the Director.
Brief overview of the registration and submission process:
- Register — create an Author account via the registration form
- Validate — check your e-mail and click on the validation link to activate your account
- Submit — log in, click on the Submit Abstract button and fill out the requested fields
- Track — after submitting you will be able to track the review progress of your abstract
If you already have an account (registered for CETRA 2012, 2014, 2016, 2018, 2020, 2022 or 2024), skip steps 1 and 2.
2. Full Paper Guidelines & Submission Instructions
After you have received an e-mail from the Conference Chairman titled [CETRA 2026] Decision on Abstract Acceptance with a positive review of your abstract, you are free to continue with the full paper submission.
2.1 General Guidelines for Full Paper Composition
Please download the template for papers in DOCX format from the “Important files” section in the right sidebar of the conference website. The PDF version serves as a non-editable preview of the final paper.
The template file contains detailed instructions on formatting and composing a paper. Below are some general rules that should be followed:
- The manuscript should not exceed the maximum of eight (8) pages. There is only one exception: keynote papers may be up to sixteen (16) pages long.
- The CETRA Organising Committee has the right to reject papers considered inappropriate for the proceedings, even if the abstract originally appeared to be acceptable.
- The use of SI units is strongly recommended; mixed units are to be avoided.
- Papers must be produced electronically and submitted in their original file format as DOC or DOCX (MS Word) files only.
- Ensure that grammar and spelling are correct. If English is not your first language, please have a native English speaker review your paper. Double-check that all figures, captions, tables, and equations are legible.
2.2 Submission Instructions
Log in to the website using the same credentials used when submitting your abstract.
After logging in, navigate to your active submissions. If your abstract has been accepted and you have been invited to submit a full paper, the status of your submission will be “AWAITING UPLOAD”. Press the link and follow the instructions to upload your full paper.
The file must be in .doc or .docx format (Microsoft Word). Other formats such as .pdf or .odf will not be accepted.
After uploading, press “Save and continue”, then press “Finish Submission” to complete the process and notify the Organising Committee.
Your paper will then be reviewed and you will be notified of the outcome by e-mail. You can follow the process by checking your active submissions list at any time.
Copyright Notice
Authors who submit to this conference agree to the following terms:
a) Authors retain copyright over their work, while allowing the conference to place this unpublished work under a Creative Commons Attribution License, which allows others to freely access, use, and share the work, with an acknowledgement of the work’s authorship and its initial presentation at this conference.
b) Accepted full papers will be published in the book of proceedings “Road and Rail Infrastructure” as a hard copy as well as in digital form.
c) Accepted papers in short form (title, abstract, authors and keywords) will be published at the conference website after the conference. Papers in long form (full papers in PDF) will be published in open access 18 months after the conference on the CETRA website.
Submission Preparation Checklist
- Abstract is in English language, contains no more than 300 words and is in plain text form.
- The paper is original authors’ work.
- The work has not been submitted elsewhere and is not under consideration with any other publication.
- The work does not include libellous, defamatory or unlawful statements.
- Permission has been cleared for any third-party material included.
- Proof of consent has been obtained for any named individuals or organisations.
- Authorship has been agreed prior to submission and no one has been ‘gifted’ authorship or denied credit as an author (“ghost authorship”).
Privacy Statement
The names and email addresses entered in this conference site will be used exclusively for the stated purposes of this conference and will not be made available for any other purpose or to any other party.